Dictaphone® Enterprise Speech System from Nuance is the leading on-premise dictation/transcription system, proven in over 3,000 provider organizations to significantly reduce transcription costs and speed report turnaround time through the efficient creation and distribution of medical reports.
System scalability and flexibility ensure Dictaphone Enterprise Speech System adapts to the diverse requirements of any size healthcare organization — across multiple departments and geographic locations. An investment in Dictaphone Enterprise Speech System also helps you keep pace with the latest advances in patient information management technology including speech recognition and valuable clinical applications.
Improves financial performance by reducing the cost of transcription and the cost of creating electronic medical records. Dictaphone Enterprise Speech System enables providers to reduce turnaround time, leading to shorter lengths of stay in acute care settings.
Raises the quality of care by significantly reducing turnaround time for dictated and signed medical records. Faster, more complete medical records lead to care plans being put in place more quickly.
Increases clinician satisfaction by shortening the time between dictation and delivery of signed reports and by helping physicians quickly communicate results to referring physicians by enabling online access and electronic signature.
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Dictaphone Enterprise Speech System is comprised of four key components: dictation, transcription, document distribution and online reporting. Dictaphone Enterprise Speech System offers a:
Wide range of speech-driven dictation options to match diverse workflows and changing clinical documentation needs, all on a single platform.
Highly productive platform for medical transcription. Transcriptionists no longer need to type dictations from scratch. Instead, they review and edit highly accurate, formatted draft documents transcribed by speech recognition while listening to the physician’s dictation.
Complete set of options to control clinical documentation workflow and distribution.
Comprehensive reporting to manage transcription staff and production performance.
Dictaphone Enterprise Speech System Platform Components
Dictaphone Enterprise Speech System is comprised of four platform components:
VoiceSystem Software Clinicians can use a powerful set of applications that establishes efficient dictation workflow to maximize transcription resources and improve report turnaround time.
TextSystem Software A complementary set of applications that maximize transcription productivity with intelligent report distribution capabilities and integration with patient information systems.
Enterprise Workstation A multi-purpose browser-based application that supports PC-based dictation, electronic signature and provider self-editing, as well as support for background-speech-assisted report editing by a medical transcriptionist.
Enterprise Turbo Speech A speech recognition solution based on the Dragon engine that can double transcription productivity without impacting clinician workflow, for dramatic reductions in turnaround time and cost for the entire healthcare enterprise—all facilities, clinics and departments.
Telephony and Dictation Station
Telephone and Dictation stations are broadly accepted dictation methods with simple and efficient controls to speed the dictation process.
Real-Time Speech Recognition
Real-time speech recognition allows clinicians to create complete medical reports without the need for transcription. Powered by Dragon® speech technology, the software immediately recognizes spoken word changes and allows for additions anywhere in the report. Features include:
Worklists to eliminate demographic entry
Custom templates to pre-populate common report types with defaults and required fields
Short-cuts with commands to automate repetitive tasks
Voice normals for voice control
Add/train word to expand recognition accuracy
Mobile dictation provides convenient dictation options for clinicians who work in an ambulatory setting. Features include:
PDA to dictate wirelessly with work lists and optional electronic signature
Digital recorder for mobile dictation with PC upload
Key features include:
Dictation playback with choice of keyboard or foot pedal to balance productivity and transcriptionist transition to speech editing
Magic keys with shortcut keystrokes for editing punctuation
Independent cursor allows transcriptionists to continue dictation playback while editing anywhere in the document
Pause suppression eliminates long periods of silence within dictations
Industry Leading Speech Recognition
Dictaphone Enterprise Speech is powered by Dragon speech technology, the healthcare industry’s leading speech recognition solution, and enhanced language models and custom post-processing capabilities to ensure the highest accuracy for all medical specialties.
Learns the structure and style of each physician’s documents and can automatically correct grammar mistakes, handle rephrasing, customize formatting, and learn new medical terminology.
Evaluates each physician’s dictations and speech recognition accuracy to determine which physicians are the best candidates for the technology.
Automatically applies formatting and structure to meet unique and custom medical report requirements.
Auto-punctuation applies proper punctuation to draft documents whether explicitly or implicitly stated within the dictation.
Auto-section headings applies the proper formatted section headings to each document work type for each physician.
Voice normals automatically include standard document text blocks, per physician instructions.
Control the accuracy and completeness of clinical documentation with workflow rules that control review and distribution. Rules are set up for the following options:
Document distribution features
Intelligent Routing Scripts
Comprehensive rules that fully automate the distribution of finished documents to all recipients and locations. Rules are set up for the following options:
Advance routing rules refine document distribution logic to meet complex distribution needs.
Complete Distribution Options
Documents can be delivered by print, fax, and email to match recipient and destination needs. Batch delivery provides delivery scheduling with custom sorting and cover sheets.
Web-based Document Viewing
Ability to securely view documents via a browser. Site and work type access restrictions.
Web-based Electronic Signature
Clinicians can conveniently review, edit, and sign reports. Advanced capabilities permit a wide range of signature options and include:
Web-based access to reporting makes managing the transcription process convenient and efficient. Reports summarize data and allow drill-downs to detail specifics.
Standards reports include:
Trending graphs summarize performance over a period of time to show improvements. Trending graphs are available at the following levels:
If data needs to be manipulated, reporting offers convenient exporting functionality.
The Microphone that Amplifies Physician Productivity
The Nuance PowerMic™II combines an ergonomic hand microphone with PC mouse functionality to help physicians achieve new levels of dictation speed, ease-of-use and productivity with traditional and speech recognition-based dictation. The Nuance PowerMic II employs simplified single-handed, thumb-controlled operation for dictating, navigating, reviewing and editing speech recognition generated documentation.
Improves physician productivity by enabling them to navigate report template fields quickly, then record and use “voice fill-in” capabilities to insert recognized text into report template fields.
Accelerates information flow by making it easier and faster to control voice recording, navigate and select fields in on-screen templates and standard reports, and move throughout recognized text reports for review and editing.
Increases clinician satisfaction by incorporating full-function, Microsoft® compatible, PC-mouse capabilities into the hand microphone, reducing the need to move continually between the microphone, mouse and keyboard.
The beauty of the Dictaphone Enterprise Speech System is that it can be easily deployed behind the scenes without impacting physicians. We are able to train transcriptionists, and then simply select groups of physicians to switch over to speech recognition.
-Sandy Schumacher Director, Health Information Systems, University of Wisconsin Medical Foundation